Posts Tagged ‘files’

Alternative Defragmentation Software May Not Be the Best Solution

Thursday, October 6th, 2011

from, October 2011

Defragmentation is a process that mitigates and reverses fragmentation. File system fragmentation occurs when the system is unable to maintain the data in a sequential order. During fragmentation data that is in memory is broken into pieces and dispersed throughout the system. One of the major problems that occur with fragmented data is an increase in the time it takes for the system to access files and programs.

Files on a drive are commonly known as blocks or clusters. These files are stored on a file system and are positioned one next to another. When files are added, removed, or changes the amount of space between these files is altered and the system no longer has enough room to hold the entire file. The system will then fill in these small spaces with portions of new files or files that have been adjusted, causing data to become separated from the rest of the file. This separation creates a delay in Seek Time and Rotational Latency. Seek Time is the time that it takes the head assembly to travel to the portion of the disk where the data will be read or written. The Rotational latency is the delay waiting for the rotation of the disk to bring the required disk sector under the head assembly.

The primary purpose of a defragmentation tool is to sort, organize, and compact similar blocks of data in order to reduce wasted space as well as to speed up access time. Windows operating systems come pre-installed with their own “Disk Defragmenter” utility. This utility is designed to increase access speeds by rearranging files contiguously. Many users feel that the pre-installed defragger isn’t the best on the market and have considered using alternative defragging tools. For the most part defragmentation software all does the same thing but it is very important to only use software from trusted developers. Using a poorly constructed defragmentation tool might cause problems like corrupted data, hard disk damage, and complete data loss. Free software can also lack the necessary support and may not be performing the function that it is meant for correctly.

If you still decide to use an alternative to the one provided with the Window’s OS, the paid options are probably the safest. This is because commercial software like Disk Keeper are put through testing to mitigate the negative impacts. There are also a few free alternatives that are pretty popular like Piriform Defraggler, Ultra Defrag, and Auslogics Disk Defrag.

Before making any decisions you should examine the strengths and weaknesses of free and commercial defragmenting software alternatives. After all, it might not be worth the hassle especially if the Window’s Disk Defragment utility is running adequately.

Have a Great Day!


“> Providing Tech Support for Businesses in Maryland

Tips for Increasing Productivity by Keeping a Clean and Organized PC

Friday, September 9th, 2011

It is critical to perform routine maintenance on your PC in order to preserve its performance level. Computers can quickly get bogged down with too much data and the inability to quickly locate your important documents can lead to frustration. The same organizational skills that you practice in the real world should translate over into the virtual space of your computer. Keeping your PC clean and organized will not only help to keep your files easily accessible but it can also reduce your stress and save some time. The following are some simple tips to follow when it comes to organizing your PC files. PC organization

  • Clear up your Desktop:

The desktop is the first thing that a user encounters and should be the starting point for cleaning up your computer. Remove the files or programs that you do not use, leaving only the programs that you use frequently. Attach the most frequently used programs to the desktop toolbar. Create labeled folders and group the files or applications appropriately. The typical icon layout will group the desktop icons along the right side of the computer screen however these icons can be grouped and moved elsewhere if beneficial. Based on their level of usage arrange your icons and folders in an order that makes the most sense to you. Additionally you can use desktop wallpaper that displays a grid so you can group and move icons into particular sections or categories.

  • Organize your media content:

Keep your music with music, photos with photos, and movies with movies. Typically your computer will have preset folders for your media content, however over time it’s easy for these files to be unintentionally scattered and saved in other locations. You can also create your own media folder which holds separate folders for each type of media content. To provide more organization you can further break down your content, it may require more clicks to access but it will be more specific and easier to locate content. To relocate the files, first sort by media type, select the files, cut, and paste into the new location. (You can also organize these files in programs like the latest version of Windows Media Player)
For Example:

>Media Content Folder





>Media Content Folder


>Band Name

>CD Title

>Song Title







>Movie Title

  • Create More Folders:

Similar to how we organized the media content, we can also access the documents folder and create more efficient folder architecture. Compartmentalize the various sections of your files, for most it may require folders such as home, work, and school. You can also create more subfolders to further categorize your files. Although folders provide the option to sort your files multiple ways, for a folder that has a lot of files it can be beneficial to further break down the files into file type. (Images, .xls, .Doc, and so on)

For example:

Work \ Company Name \ Project Name \

Work \ Company Name \ Project Name \Word Documents\

Work \ Company Name \ Project Name \Spreadsheets\

Work \ Company Name \ Project Name \Images\

  • Organize your Browsing Bookmarks:

If you continue to bookmark web pages without assigning them to specific folders they can begin to blend and become very difficult to find. Folders can be created by accessing the favorites or bookmarking menu on the browser or toolbar that you use. Create new folders and label them according to the areas or subjects that they will contain. Once the folders are created select the appropriate pages and drag them into their new location. During future bookmarking you can designate which folder the bookmark should be stored in.

For Example:

  • Social Media Sites
  • Shopping Sites
    • Create Email Folders:

    Email is one of the most common reasons why people use their computers. With the number of emails sent and received every day email organization is often ignored. To clean up your email begin by deleting junk mail and any old messages. Most people keep their mail in their inbox, instead create subfolders and sort your email as you access it daily. If using Microsoft Outlook you can also establish rules for your emails that automatically deliver them to the correct location. Similar to your computer files your email can be separated into categories like social, work, and school. Email folders can also be created to assigned priority.

    For Example your email may look something like this:

    >Inbox (22)


    >Classmates (5)

    >Project Conversations with Jack (2)

    >Project Conversations with Jill (3)

    >Professor (2)

    >Assignment Instructions (1)

    >Misc. Information (1)

    >Shopping (4)

    >Purchase Confirmations (2)

    >Shipping and Delivery Notices (2)

    >Junk (0)
    >Trash (0)

    These are just a few simple organization tips for your PC. These methods should be done in conjunction with regularly scheduled PC maintenance tasks to provide the best results. These 5 tips along with your own organization methods should help your computer’s performance as well as your own ability to store and quickly sort through data.

    Have a Great Day!


    Providing Tech Support to Businesses in Maryland

    Amazon Cloud Drive: A Great Way to Save Hard Drive Space for Free.

    Friday, April 8th, 2011

    Recently on March 29, 2011 introduced a new feature called the Amazon Cloud Drive.  Amazon’s newest business venture is an online storage center that offers Amazon customers a free 5 gigabytes (GB) of online storage space with the option to purchase additional space if needed.  Online storage and backup systems have been gaining popularity over the past several years because they enable users to conserve precious hard drive space, provide the option to access data from multiple locations, and limit the need to purchase external hard drives.

    Amazon Cloud Drive

    Amazon Tag Cloud
    from April 2011

    Although it is not the first type of online storage product offered by Amazon, the first being Amazon Simple Storage System (S3), it seems that the Amazon Cloud Drive was the next logical step.  Amazon S3 is an online storage that is more geared towards large developers who need to share resources, access information from multiple locations, and store information in a secure online infrastructure. The Cloud drive offers the same storage and sharing power however the system is more focused on the individual everyday user.

    The Cloud Drive is a great new feature offered to all Amazon customers that can be very helpful for users who either do not have room on their hard drives, want to backup files or want to have an online and centralized sharing system for their files.  With the Amazon Cloud Drive users can easily upload audio, video, document, and photo files to a secure location within the cloud infrastructure. Even though this product is meant for individual users it can be a great tool for small businesses that need to conserve hard drive space, access files from various locations, allow multiple users access using the same login, and ensure that they have the space for other more important files on their hard drives.

    Each Cloud Drive user has the option to utilize the 5GB storage plan for free and also has the option to upgrade their storage space for $1 per GB.

    The Amazon Cloud Drive offers storage space plans that include:

    • 5GB for free
    • 20 GB for $20 a year
    • 50GB for $50 a year
    • 100GB for $100 a year
    • 200GB for $200 a year
    • 500GB for $500 a year
    • 1000GB for $1,000 a year

    It is also worth mentioning that when a user purchases an online music album they are given a 20GB free account for a year as opposed to only 5GB.  Once the year ends Amazon will modify the user account to the original 5GB unless the user decides to purchase the $20 option.  Additionally when a user makes a purchase for a video or audio digital download it is automatically stored within the users Cloud Drive.  These files are playable using Amazons Cloud Player that comes free with the Cloud Drive account.

    The Basic Features of Amazon Cloud Drive:

    • Upload your music, movies, documents, and photos from any location using your secure Amazon login
    • Purchase and download a file directly to your Cloud account
    • Organize your files with the option to move files, create folders, copy files, rename files, delete files and recover deleted items
    • File search allows users to search their entire cloud drive
    • Users can access their files from any computer or Android device that has an Internet connection.

    In conclusion the Amazon Cloud Drive is a helpful resource whether you choose to utilize the free option or pay for additional space.  This feature is ideal to save space on your computer and is extremely convenient for any necessary offsite access.

    Keep your computer running fast by preserving important hard drive space and learn more by trying out the Amazon Cloud Drive for free at Get Started, Amazon Cloud Drive.

    Have a Great Day!


    Providing Tech Support for Businesses in Maryland