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Tips for Increasing Productivity by Keeping a Clean and Organized PC

September 9, 2011 by Dustin

It is critical to perform routine maintenance on your PC in order to preserve its performance level. Computers can quickly get bogged down with too much data and the inability to quickly locate your important documents can lead to frustration. The same organizational skills that you practice in the real world should translate over into the virtual space of your computer. Keeping your PC clean and organized will not only help to keep your files easily accessible but it can also reduce your stress and save some time. The following are some simple tips to follow when it comes to organizing your PC files. PC organization

  • Clear up your Desktop:

The desktop is the first thing that a user encounters and should be the starting point for cleaning up your computer. Remove the files or programs that you do not use, leaving only the programs that you use frequently. Attach the most frequently used programs to the desktop toolbar. Create labeled folders and group the files or applications appropriately. The typical icon layout will group the desktop icons along the right side of the computer screen however these icons can be grouped and moved elsewhere if beneficial. Based on their level of usage arrange your icons and folders in an order that makes the most sense to you. Additionally you can use desktop wallpaper that displays a grid so you can group and move icons into particular sections or categories.

  • Organize your media content:

Keep your music with music, photos with photos, and movies with movies. Typically your computer will have preset folders for your media content, however over time it’s easy for these files to be unintentionally scattered and saved in other locations. You can also create your own media folder which holds separate folders for each type of media content. To provide more organization you can further break down your content, it may require more clicks to access but it will be more specific and easier to locate content. To relocate the files, first sort by media type, select the files, cut, and paste into the new location. (You can also organize these files in programs like the latest version of Windows Media Player)
For Example:

>Media Content Folder





>Media Content Folder


>Band Name

>CD Title

>Song Title







>Movie Title

  • Create More Folders:

Similar to how we organized the media content, we can also access the documents folder and create more efficient folder architecture. Compartmentalize the various sections of your files, for most it may require folders such as home, work, and school. You can also create more subfolders to further categorize your files. Although folders provide the option to sort your files multiple ways, for a folder that has a lot of files it can be beneficial to further break down the files into file type. (Images, .xls, .Doc, and so on)

For example:

Work \ Company Name \ Project Name \

Work \ Company Name \ Project Name \Word Documents\

Work \ Company Name \ Project Name \Spreadsheets\

Work \ Company Name \ Project Name \Images\

  • Organize your Browsing Bookmarks:

If you continue to bookmark web pages without assigning them to specific folders they can begin to blend and become very difficult to find. Folders can be created by accessing the favorites or bookmarking menu on the browser or toolbar that you use. Create new folders and label them according to the areas or subjects that they will contain. Once the folders are created select the appropriate pages and drag them into their new location. During future bookmarking you can designate which folder the bookmark should be stored in.

For Example:

  • Social Media Sites
  • Shopping Sites
    • Create Email Folders:

    Email is one of the most common reasons why people use their computers. With the number of emails sent and received every day email organization is often ignored. To clean up your email begin by deleting junk mail and any old messages. Most people keep their mail in their inbox, instead create subfolders and sort your email as you access it daily. If using Microsoft Outlook you can also establish rules for your emails that automatically deliver them to the correct location. Similar to your computer files your email can be separated into categories like social, work, and school. Email folders can also be created to assigned priority.

    For Example your email may look something like this:

    >Inbox (22)


    >Classmates (5)

    >Project Conversations with Jack (2)

    >Project Conversations with Jill (3)

    >Professor (2)

    >Assignment Instructions (1)

    >Misc. Information (1)

    >Shopping (4)

    >Purchase Confirmations (2)

    >Shipping and Delivery Notices (2)

    >Junk (0)
    >Trash (0)

    These are just a few simple organization tips for your PC. These methods should be done in conjunction with regularly scheduled PC maintenance tasks to provide the best results. These 5 tips along with your own organization methods should help your computer’s performance as well as your own ability to store and quickly sort through data.

    Have a Great Day!


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    Tips for Increasing Productivity by Keeping a Clean and Organized PC